Business Office

Affiliated departments and school


Accounting Section

Mary Smith
Mary Smith, Senior Business Analyst / Interim Director
(217) 333-6298
(217) 333-6476 FAX
msmith82 [at] illinois [dot] edu
600 South Mathews Avenue
Urbana, IL 61801

338 Noyes Lab, Box D-3
CAMPUS MC-712

Accounting System & Reporting:

1-1-XXXXX State accounts, Mary Smith, 333-6298; msmith82 [at] illinois [dot] edu
1-2-XXXXX University accounts, Susan Mynatt, 244-3919; slosterb [at] illinois [dot] edu
1-3-XXXXX Service Facility accounts, Brian Fulton, 244-0985; bfulton [at] illinois [dot] edu
1-4-XXXXX Federal (NSF) accounts, Anita Boone, 244-4729; aboon2 [at] illinois [dot] edu
1-4-XXXXX Federal (NIH) accounts, Holly Spinner, 244-1945; hspinner [at] illinois [dot] edu
1-4-XXXXX Federal (DOD), Kara Haley 244-3775; haleykl [at] illinois [dot] edu
1-4-XXXXX Federal (DOE) accounts, Kara Haley, 244-3775; haleykl [at] illinois [dot] edu
1-5-XXXXX Private agency accounts, Susan Mynatt, 244-3919; slosterb [at] illinois [dot] edu
1-6-XXXXX Foundation & Gift accounts, Mary Smith, 333-6298; msmith [at] illinois [dot] edu

Prepare monthly account statements and summaries; reconcile account statements to the UIUC Banner Accounting System; prepare account close-outs; prepare ad hoc and additional financial summaries; review operating recovery rates; maintain historical account files; process manual billing vouchers; prepare other transfer documents, earnings transfers, and/or budget transfer documents; maintain liaison with Campus Accounting and Grants and Contracts Offices; prepare operating budgets; monitor unit operating and nonrecurring allocations; set up sponsored project account budgets; monitor status of sponsored project funds; know sponsored project rules and regulations; assist faculty in administering sponsored projects.

Pre-Award Sponsored Projects Assistance (Proposals):

Anita Boone, 244-4729; aboon2 [at] illinois [dot] edu
Kara Haley, 244-3775; haleykl[at] illinois [dot] edu
Susan Mynatt, 244-3919; slosterb [at] illinois [dot] edu
Holly Spinner, 244-1945; hspinner [at] illinois [dot] edu

Assist in sponsored projects budget preparations, proposal transmittal forms and cover page information (liaison between OSPRA and faculty); maintain record of pending proposals and awards; remind faculty of renewal and continuation proposal due dates; log in proposal submissions.

Gift and Endowment Accounts:

Mary Smith, 333-6298; msmith [at] illinois [dot] edu

Advise and help with gift agreements; deposit funds and monitor balances in gift accounts; set up education, research, public service, academic support, student services, institutional support, operations & plant maintenance, scholarships, fellowships and prizes/awards accounts; make necessary transfers at SCS/Dept request to cover deficits; set up new Foundation agreements, endowment and income accounts in accounting system; deposit Foundation gifts received in the Business Office; make appropriate transfers from Foundation to University accounts; initiate requests for investment changes; verify gift deposits transmitted through the Business Office on monthly statements; report Foundation funds received.


University of Illinois at Urbana-Champaign
Business Office
School of Chemical Sciences
340 Noyes Lab
MC-712 Box D-3
600 South Mathews Ave.
Urbana, IL 61801
Hours:
Monday thru Friday
8:00 a.m. to 4:30 p.m.
Please send comments and suggestions to:
scs-procreimb [at] scs [dot] illinois [dot] edu


For accounting and grants questions, contact
scsgrants [at] scs [dot] illinois [dot] edu